If you use Google Drive regularly, your account will be like your closet — you stash all your stuff there, but it’s not exactly organized.
The storage service lets users save files like documents, forms and photos. Depending on your storage space, you have a lot of room to play with, which makes it infinitely easy to create clutter.
But don’t worry, there are dozens of little things you can do to clean up your virtual closet. From color-coding to using the “Starred” folder, here are six simple ways to organize your Google Drive.
You only have so much free space in Google Drive before that gratis 15 GB is used up. Before you shell out for extra space, make sure you’re actually using the available room wisely.
One easy way to do that is by clicking on the tiny “Manage” option at the bottom left-hand corner then hover your mouse to the circle chart that appears in the center.
It tells you how many gigabytes your Gmail, Drive and Google+ are taking up. From there, go to your Drive homepage — if you look on the right-hand side, there’s a column titled “File size,” which will show how large each file is.
Assuming that if you need to save documents using Drive, then you may consider deleting photos on Google+, or vice versa if you need a place to store work data, you can delete unnecessary pictures.
If you’re all about visual presentation, color-coding folders is an easy way to organize your Drive. Right-click your folder of choice and select “Change Color.” Taking a default color for a subject or a certain type of file. For example, green is the working document, the blue is the personal file, red is the photos folder, pink is the documentation on how to raise the children. You can select one of 24 different options.
You can choose the order in which files show up, from alphabetical naming order to most recent files. If you know exactly what you want to go to, number your files from most important to least important. That way, the files you really want will always be on top.
To rename the file, right-click the file of choice, and click on the “Rename” option. From there, go ahead and put them in number order.
Tip: Google Drive lets you manage file versions easily by right-clicking, selecting “Manage versions“. So if do not like, you do not need to change names as suggestions.
Much like your Gmail, there’s a “Starred” section of your Drive that allows you to star on important files. So whenever you need to access it you will save a lot of time.
Star whichever files you want by right-clicking and then selecting “Add star.” To review the file starred, click on the “Starred” on the left side of the browser.
You should use reasonably this star, because if you star too many files then finding any one is more difficult, in other words, this feature will backfire for you.
In fact, there are many users never put files into folders when uploading. They drag files to Drive and put all there just to save a few seconds. All files, from private photos to important contracts are located in Drive and become a mess which makes organizing extremely difficult. Therefore, make a habit of arranging folders as soon as you put the file to Drive, this will help you very much.
Normally, users will access to Drive through the browser. You have to open your browser up and upload files manually. This waste you may time. So why do not you install the Drive application on your computer (or a certain mobile devices). After Google Drive installed, the software will automatically create a folder on your hard disk. From now on, any files/ folders that you need to bring up the Drive will be saved here, even opening the file to edit will be done from this folder. Thus all operations such as synchronization, uploading, downloading, will be done automatically, and you will not need to open the browser again.